An Open Letter to Wedding Vendors: Let’s Be Besties!

Dear Wedding Vendors,

We need to talk. No, not that kind of talk—this isn’t a breakup letter. It’s quite the opposite. We, the wedding planners and coordinators of the world (but specifically, Elegant Evening Events), are here to tell you that we are your ultimate backstage crew, your secret weapon, your ride-or-die when it comes to wedding day magic.

Yet, we’ve noticed a trend… Sometimes, vendors see us as an obstacle instead of an ally. Maybe you’ve had experiences where working with a planner felt like more work instead of less. (Yikes.) But let’s set the record straight—when we work together, everybody wins.

Here’s why being besties with the wedding planner is the best move for you.

1️. We Are the Great Wedding Peacemakers

Ever been caught in a Bride vs. Venue showdown? Or a DJ vs. Catering vs. Photographer timeline battle royale? Yeah, us too. And guess who steps in to calm the storm, find a compromise, and keep the event running like a well-oiled champagne fountain? Us.

A good planner makes sure that everyone’s needs are accounted for—the photographer gets golden hour shots, the DJ has time to set up, and the caterer doesn’t get blindsided by a last-minute speech that delays dinner (again). We create timelines that work for everyone while making sure the couple has the day they’ve been dreaming of.

2️. We Make Your Job Easier (Seriously, We Do!)

Look, we get it. You have your process, and your expertise, and the last thing you want is someone messing with your flow. But trust us—a well-organized planner makes your life easier, not harder.

• Photographers → We make sure the couple and wedding party are actually where they need to be for portraits. No herding cats for you!

• Caterers → We ensure the reception runs on time, so your food isn’t sitting out too long or plated too soon.

• DJs & Bands → We help coordinate timing, so your epic reception set isn’t cut short by an overly long toast.

• Venues → We keep things moving so no one is scrambling at the end of the night when cleanup needs to start.

When you have a planner on-site, you don’t have to track down the couple, play messenger between vendors, or worry about last-minute timeline chaos. We’ve got you.

3️.  We Are Your Human Shield from "Too Many Cooks in the Kitchen"

Ever had a mother-of-the-bride try to change the entire seating chart an hour before the reception? Or a groom’s uncle demands that the DJ "just play one song real quick"? Yeah, us too. And guess who intercepts these disasters waiting to happen before they become your problem?

Wedding planners.

We handle the behind-the-scenes drama so you can focus on doing what you do best—capturing photos, making delicious food, keeping the dance floor packed, or crafting the perfect floral arrangements.

4️. We Are the Bridge Between You, the Venue, and the Client

Think of us as the wedding world's best translator—we speak client dreams, vendor logistics, and venue rules fluently.

• The client wants things a certain way.

• The venue has its own set of rules.

• The vendors need things to work logistically.

Without a planner? It’s a game of wedding day telephone, and something is bound to get lost in translation. With a planner? Everything is streamlined, expectations are clear, and everyone’s on the same page.

5️. No Planner? No Problem—We’re Right Here!

If you have a client who’s planning their wedding solo (bless their hearts), send them our way! We promise they’ll be happier, less stressed, and much easier to work with once we step in.

A wedding without a planner is like a cake without frosting—it might hold together, but it won’t be as smooth or sweet. And let’s be real, we all want the frosting. So, if you’ve got a couple struggling to juggle 20 different vendors and a million details, introduce them to Elegant Evening Events. We’ll take it from there.

Let’s Make Wedding Magic Together

At the end of the day, we’re all on the same team—making sure our couples have the best day ever. Let’s work together, communicate openly, and create weddings that are as seamless as they are stunning. And if you ever need a wedding planner who’s got your back? You know where to find us. (eleganteveningevents.com).

XOXO,

The Elegant Evening Events Team